Società Italiana Brevetti s.p.a., (“the Firm” in the following) , informs you that for the purposes of recruitment and selection of personnel, which you are interested in as a candidate, the Firm will take possession of your data, qualified as personal under Regulation EU 2016/679 concerning “Protection of Data” and will proceed to process the same for the purposes and according to the arrangements described in the following. By processing of personal data we mean any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

We therefore inform you that the data will be processed with the help of paper, computer or telematic means on the basis of the provisions of law, of the need to proceed with the selection of the professional figure of our interest, of the consent of the candidate and of the legitimate interest of the professional activity carried out during the entire selection process, which shall include: a) acquisition of your curriculum vitae and further information that you will be required to provide in order to complete it or to confirm its contents; b) face to face or telephone interviews.

Under articles 6, 7 and 9 of Regulation EU 2016/679 the provision of data does not require the acquisition of consent of the data subject for processing referred to the fulfilment of legal, contractual or pre-contractual obligations. Therefore, also in accordance with Article 111-bis of Italian legislative decree 196/03 (as amended by Italian legislative decree 101/18) after sending your curriculum vitae and with reference to further data that you will be requested to provide to manage the recruitment process, the acquisition and processing of your data for the purpose of personnel selection, not falling within the fulfilment of legal or contractual obligations, requires a specific consent on your part, failing which the selection process cannot take place.

It will always be possible for the data subject to revoke the consent at any moment with no effect on the lawfulness of the processing based on the consent given before revocation. Your data may be transferred abroad, both within and outside the European Union, under Articles 6, 45, 46 e 49 of Regulation EU 2016/679 and with the control of security measures and adequate guarantees.

Management of your data may imply their disclosure to the following categories of authorised third parties appointed by the Firm as internal employees and external data processors identified in writing and provided with specific instructions, such as: – employees of the Firm according to roles or functions and/or specific internal procedures; – professionals or companies providing services for the internal administration and management, operating on behalf of the Firm.

The Firm may process data defined by the Regulation as “special” or “sensitive”. Markedly, under Article 9 of Regulation EU 2016/679 these are personal data revealing the racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, data concerning health or data concerning a person’s sex life or sexual orientation. In this case, the data acquired will be processed in accordance with Regulation EU 2016/679. Under Article 9 of EU 2016/679, data revealing you state of health will in no way be disseminated.

All the above data will be processed during the entire selection process, and upon its termination they will be immediately deleted if not considered of interest, or stored for a maximum period of 18 (eighteen) months in order to use them for future selections. The data will be deleted at the end of such storage period.

We likewise inform you that your data will be gathered, processed and stored in full respect Article 32, on security of processing, of Regulation EU 2016/679.

Lastly we inform you that concerning the processing of your data, you may exercise the rights provided for by Articles 15 et seq. of Regulation EU 2016/679 and therefore request, for example:

– access to your personal data (and/or a copy of such personal data), as well as further information on the processing of the same;

– rectification or updating of your personal data processed by the Firm, should the data be incomplete or outdated;

erasure of your personal data from the Firm’s database, should you consider the processing unnecessary or unlawful;

– limitation of the processing of your data by the Firm, should you consider your personal data to be incorrect, unnecessary or unlawfully processed, or should you have opposed their processing;

– exercise the right to portability of the data, meaning the right to receive a copy of the personal data concerning you that you provided to SIB in a structured, commonly used and machine-readable format or to transmit those data to another controller, in any case in which this is technically possible

– to oppose the processing of your personal data.

The controller of your personal data is the Firm, with offices in Piazza di Pietra 39, 00186 Rome.

For the purpose of exercising the rights under Articles 15 to 22 of Regulation EU 2016/679 you may contact the data controller by sending a registered letter, or an email to [email protected].

It is in any case possible for the data subject to rely on the rights provided under Articles 5 to 23 of Regulation EU 2016/679 to which reference is expressly made, also by revoking the consent at any moment with no effect on the lawfulness of the processing based on the consent given before revocation, and to file a complaint with the competent supervisory authority (Garante per la Protezione dei Dati Personali) with offices in Piazza Venezia 11, 00187 Rome.

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